Day of Coordination

Service Description

1 Month Out • Obtain copies of all vendor contracts, and follow up with vendors to verify time of arrival and other details one week before your wedding day • Prepare detailed wedding day itinerary and distribute to all vendors • Review and finalize detailed timeline of event and itinerary • Review seating chart for ceremony and reception • Confirm wedding vendors • One walk-through ceremony and reception site to discuss details & item location • Coordination of Ceremony Rehearsal ( up to 1 hour) • Collect wedding day items (Marriage license, guest book, pictures, toasting flutes, favors, candles, programs, place cards, cake knife). • Distribute individual itineraries to the wedding party • Creation of Floor Plan Wedding Ceremony & Reception • Assist bride and groom, along with the bridal party, with any need’s day of wedding • Coordinate with all wedding day vendors (greet, setup, etc.); act as liaison between vendors, family members, and members of the wedding party. • Final Walk-Thru/ Check venue set-up, making sure all items are set up to perfection. • Distribute bouquets and boutonnieres to wedding party; assist with attachment to wardrobe • Set up décor not handled by a specific vendor (e.g., menus, favors, unity candles, programs, pictures, and small décor. This does not include set up not discussed, full set up, table set-up, arch set up, floral, chair coverings, breaking down event. Fees can be discussed for these additional services. • Verify marriage license is signed and wedding rings are present • Direct ushers with programs and seating distribution • Line up and cue wedding party for ceremony and Grand Entrance for reception • Collect any gifts given at ceremony and deliver to reception site or desired person • Distribute final payments and gratuities to vendors as needed • Bustle wedding gown • Arrange for refreshments for couple upon arrival to reception • Assist band or DJ in coordinating special events (e.g., grand entrance, bouquet toss, first dance, etc.) • Cue bride and groom for all important events • Maintain and coordinate timeline for all events • Ensure things are going smoothly with banquet staff • Distribute items for grand exit • Gather all personal décor items and give to designated person for next day drop-off • Coordinate breakdown of the event • Management of Event up to 9 hours

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