Day of Coordination

Most Favorable "Oval"

Our Month Of Coordination, The Handoff, is the perfect solution for couples who prefer to plan their own wedding but want to hire a professional for some peace of mind the month prior to the wedding and more importantly on the wedding day.

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1 Month Out

• Obtain copies of all vendor contracts, and follow up with vendors to verify time of arrival and other details one week before your wedding day

• Prepare detailed wedding day itinerary and distribute to all vendors

• Review and finalize detailed timeline of event and itinerary

• Review seating chart for ceremony and reception

• Confirm wedding vendors

• One walk-through ceremony and reception site to discuss details & item location

• Ceremony Rehearsal

• Coordination of the wedding rehearsal up to one hour

• Collect wedding day items (marriage license, guest book, pictures, toasting flutes, favors, candles, programs, place cards, cake knife, etc.)

•  Distribute individual itineraries to the wedding party

 

Wedding Ceremony & Reception

• Assist bride and groom, along with the bridal party, with any needs day of wedding

• Coordinate with all wedding day vendors (greet, setup, etc.); act as liaison between vendors, family members, and members of the wedding party

• Supervise all setup details including vendors

• Distribute bouquets and boutonnieres to wedding party; assist with attachment to wardrobe

• Set up all décor not handled by a specific vendor (e.g., menus, favors, unity candles, programs, pictures, etc.)

• Verify marriage license is signed and wedding rings are present

• Direct ushers with programs and seating distribution

• Line up and cue wedding party for ceremony and Grand Entrance for reception

• Collect any gifts given at ceremony and deliver to reception site or desired person

• Distribute final payments and gratuities to vendors as needed

• Bustle wedding gown

• Arrange for refreshments for couple upon arrival to reception

• Assist band or DJ in coordinating special events (e.g., grand entrance, bouquet toss, first dance, etc.)

• Cue bride and groom for all important events

• Maintain and coordinate timeline for all events

• Ensure things are going smoothly with banquet staff 

• Distribute items for grand exit

• Gather all personal décor items and give to designated person for next day drop-off

•  Coordinate breakdown of the event