Day of Coordination

Most Favorable "Oval"

Our Month Of Coordination, The Handoff, is the perfect solution for couples who prefer to plan their own wedding but want to hire a professional for some peace of mind the month prior to the wedding and more importantly on the wedding day.

1 Month Out

  • Obtain copies of all vendor contracts, and follow up with vendors to verify time of arrival and other details one week before your wedding day

  • Prepare detailed wedding day itinerary and distribute to all vendors

  • Review and finalize detailed timeline of event and itinerary

  • Review seating chart for ceremony and reception

  • Confirm wedding vendors

  • One walk-through ceremony and reception site to discuss details & item location

  • Ceremony Rehearsal

  • Coordination of the wedding rehearsal up to one hour

  • Collect wedding day items (marriage license, guest book, pictures, toasting flutes, favors, candles, programs, place cards, cake knife, etc.)

  •  Distribute individual itineraries to the wedding party

 

Wedding Ceremony & Reception

  • Assist bride and groom, along with the bridal party, with any needs day of wedding

  • Coordinate with all wedding day vendors (greet, setup, etc.); act as liaison between vendors, family members, and members of the wedding party

  • Supervise all setup details including vendors

  • Distribute bouquets and boutonnieres to wedding party; assist with attachment to wardrobe

  • Set up all décor not handled by a specific vendor (e.g., menus, favors, unity candles, programs, pictures, etc.)

  • Verify marriage license is signed and wedding rings are present

  • Direct ushers with programs and seating distribution

  • Line up and cue wedding party for ceremony and Grand Entrance for reception

  • Collect any gifts given at ceremony and deliver to reception site or desired person

  • Distribute final payments and gratuities to vendors as needed

  • Bustle wedding gown

  • Arrange for refreshments for couple upon arrival to reception

  • Assist band or DJ in coordinating special events (e.g., grand entrance, bouquet toss, first dance, etc.)

  • Cue bride and groom for all important events

  • Maintain and coordinate timeline for all events

  • Ensure things are going smoothly with banquet staff 

  • Distribute items for grand exit

  • Gather all personal décor items and give to designated person for next day drop-off

  •  Coordinate breakdown of the event