Every package includes a Lead Day-of Coordinator and assistance. This varies based on your guest count.

 

Service Summary

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Meet to review items already planned

• Hold budget discussions and provide a budget assistance sheet

• Discuss wedding style and suggest additional ideas, as appropriate

 

Pre-Wedding Day

• Provide calls, text and emails throughout the planning process with a limit of 4 in-person meetings for planning

• Evaluate any contracts already in-place; provide vendor referrals, as appropriate

• Schedule and attend vendor interviews with a limit of 4 in-person vendor appointments

• Facilitate delivery of sample floral, centerpiece, chairs, chargers, linens, and any other desired samples

• Assist in event design, theme, and décor

• Assist with wedding related errands - up to 5 hours

• Develop ideas for favors and appropriate packaging

• Provide final headcount to catering manager by due date

• Assist with save-the-date and invitation wording

• Assist with the production of all items needed for seating at the reception (e.g., escort cards, menu cards, table numbers, etc.)

 

Budget Assistance

• Help develop the budget (and prioritize) for any remaining vendors not yet booked; extend any available vendor discounts

• Prepare payment schedule

• Provide customary gratuity guidelines for each type of vendor and others involved

 

Guest Accommodations and Planning

• Assist with development of out-of-town guest welcome letter, itinerary, and maps/directions to rehearsal dinner, ceremony, reception, and any other relevant locations

• Assist in the selection of guest hotel room blocks and negotiate rates

• Assist in transportation arrangements for out-of-town guests and bride/groom

 

Tour of Venue (4-6 weeks prior to wedding date)

• Meet with site coordinator and catering manager

• Review layout and wedding day timeline

 

Wedding Ceremony Rehearsal

• Coordinate ceremony rehearsal (if desired and allowed by venue)

• Give personal itineraries to members of the wedding party

• Collect wedding day items such as marriage license, guest book, pictures, toasting flutes, favors, candles, programs, place cards, cake knife, etc.

 

Wedding Day (Reference Day of Coordinating Wedding Day for full list)

• Manage wedding day timeline

• Assist members of the bridal party with wedding day duties, potential wardrobe issues, and any pertinent requests as they arise

 

Post Wedding

• Collect personal wedding items and deliver to onsite bridal suite or to designated responsible party

• Coordinate breakdown of the event

• Gather all personal décor items and give to designated individual