Pre-Planning

• Complimentary initial consultation

• Unlimited phone, email and in-person meetings, upon availability, during business hours

• Prepare payment schedules and provide reminders on all vendors contract balances and payment due dates

• Prepare a schedule/timeline and checklists

• Prepare a wedding day itinerary

• Hold budget discussions and create a detailed budget sheet; including payment breakdown

• Provide customary gratuity guidelines for each type of vendor and others involved

• Negotiate and book suitable vendors. We will schedule appointments and accompany clients in these vendor categories:

  • Baker/Dessert

  • Caterer

  • Décor/Florist

  • DJ/Band

  • Photographer

  • Videographer

  • Venue selections

  • Officiant

  • Makeup and Hair

  • Special Entertainment

• Determination of availability and negotiation of discount rates for hotel room blocks

• Provide vendors with a final head count

• Assist with development of out-of-town guest welcome letter, itinerary, and maps/directions to rehearsal dinner, ceremony, reception, and any other relevant locations

• Assist with the production of all items needed for seating at the reception (e.g., escort cards, menu cards, table numbers, etc.)

• Book transportation arrangements for out-of-town guests and bride/groom

• Attend and schedule dress appointment at up to 2 bridal boutiques

• Schedule all wedding day and day after transportation for bride and groom

• Attendance and direction (coordinated with officiate) at the rehearsal

 

Design

• Discuss textures, color schemes and scale

• Develop and assist in creating ideas for favors and appropriate packaging

• Assist in/design wedding stationary (programs, save-the-dates, invitations)

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Wedding Day:

• Complete execution of Day-of Coordinating (reference Day of Coordinating)

• Manage wedding day timeline

• Manage vendor set-up at ceremony and reception venue

• Distribution of the wedding day timeline to wedding vendors, venue, bridal party and family

• Assist members of the bridal party with wedding day duties, potential wardrobe issues, and any pertinent requests as they arise

• Meet with site coordinator and coordinating manager

• Assist bride and wedding party in dressing room throughout the wedding

• Organization and distribution of all personal wedding flowers (bouquets, boutonnieres, corsages, etc.)

• Behind the scene event management and troubleshooting

• Coordination and timing of all members included in the wedding such as attendants, bride and groom

• Coordination of entertainment and all announcements of events

• Distribution of gratuities to the necessary vendors

• Bustle gown and assist in other bridal party wardrobe needs

• Assist with gifts and personal items at the end of the event

 

Post Reception

• Collect portraits, cake knife set, champagne flutes, guest book & pen, etc. from reception

• Collect personal wedding items and deliver to onsite bridal suite or to designated responsible party

• Gather all personal and decor items and give to designated individual/vehicle